Procurement Staff

Key Responsibilities

Vendor Management:

• Identify, evaluate, and negotiate with suppliers to secure the best quality, pricing, and terms.
• Maintain and update a database of approved vendors and suppliers.
• Build and maintain strong relationships with vendors to ensure reliability and cost efficiency.
• Purchasing & Order Management:
• Compare and analyze quotations to achieve the best value for the company.
• Process purchase requests and create purchase orders in a timely manner.

Ensure all purchases comply with company policies and budgets.

• Track and monitor delivery schedules to ensure timely receipt of goods.
• Ensure that purchased goods and services meet required quality standards.
• Monitor procurement expenses and contribute to cost-saving initiatives.

Inventory & Stock Opname:

• Stock opname for consumable and non-consumable items across all branches.
• Update inventory records and ensure accuracy in stock data.
• Work closely with branch teams to ensure proper stock allocation and replenishment.
• Control stock movement across branches, ensuring physical equipment and inventory align with historical procurement records. Including identifying and resolving discrepancies between physical stock, procurement history, and system records.

Documentation & Reporting

• Maintain accurate procurement records, including contracts, purchase orders, and invoices.
• Prepare regular procurement reports for management review.
• Ensure compliance with internal control procedures and external regulations.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain, Finance, or related field.
• Minimum 1–3 years of experience in procurement, purchasing, or supply chain (fresh graduates may be considered for entry-level)
• Experience in vendor negotiation, contract management, and exposure to equipment sourcing and procurement best practices is an advantage.
• High integrity and accountability.
• Strong negotiation and communication skills.
• High attention to detail and accuracy in documentation, and multitasking ability
• Proficient in Microsoft Office/Google Workspace (Excel/Sheets required).
• Experience in using NetSuite or other ERP software is a plus
• Proactive and results-driven.
• Ability to manage multiple tasks and work under tight deadlines.
• Willingness to learn and adapt in a fast-paced environment.